A bride and groom holding hands and walking in an open field with trees and a fence in the background, with a large tree in the foreground.

Unforgettable Wedding & Event Experiences

As a wedding and event coordinator, I bring a blend of professionalism, hard work, and an unwavering commitment to the details that make every celebration unforgettable. I thrive on transforming ideas into beautifully organized realities, guiding clients with a calm, helpful presence from the first consultation to the final send‑off. Every timeline, vendor communication, and design choice is handled with precision, ensuring that couples and hosts feel supported, understood, and genuinely cared for. My goal is simple: to create seamless, joy‑filled events where every moment feels intentional, effortless, and uniquely theirs — all while doing the behind‑the‑scenes work that keeps everything running flawlessly.

Start-to-End Planning & Coordinating Services

Day of Coordination Package

Total Investment: $1,000

This package includes the following:

  • Timeline Finalization — Reviews, adjusts, and distributes a polished timeline to all vendors and the wedding party.

    • Vendor Confirmation — Confirms arrival times, services, contracts, and logistics with every vendor the week of the wedding.

    • Rehearsal Management — Runs the ceremony rehearsal, organizes the processional, and ensures everyone knows their cues.

    • Venue Walkthrough — Reviews layout, décor placement, load‑in rules, and emergency plans with venue staff.

    • Setup Supervision — Oversees décor, rentals, florals, signage, and ceremony/reception setup to match the couple’s vision.

    • Bridal Party Support — Keeps everyone on schedule, solves wardrobe issues, and ensures hair/makeup stays on track.

    • Ceremony Coordination — Cues the wedding party, officiant, musicians, and manages guest flow.

    • Guest Management — Guides guests, answers questions, and ensures accessibility and comfort.

    • Vendor Direction — Manages vendor arrivals, setup, transitions, and problem‑solving throughout the day.

    • Timeline Enforcement — Keeps the day running smoothly: entrances, toasts, dances, cake cutting, send‑off.

    • Problem Solving — Handles emergencies quietly: missing items, late vendors, weather changes, wardrobe fixes.

    • Reception Flow — Coordinates DJ/band, catering, photography, and all formalities.

    • Couple Support — Provides a calm, helpful presence so the couple can enjoy their day stress‑free.

Week Before Coordination Package

Total Investment: $1,500

This Package includes the following:

  • Confirm all your vendors — I reach out to every vendor to double‑check arrival times, services, and final details so nothing slips through the cracks.

  • Finalize your wedding timeline — I polish the full schedule and share it with your vendors, wedding party, and anyone who needs to be in the loop.

  • Review your ceremony and reception layout — I make sure every space is set up exactly how you envisioned.

  • Confirm rehearsal plans — I lock in the time, location, and who needs to attend so your rehearsal runs smoothly.

  • Check the weather + backup plans — I monitor the forecast and prepare any adjustments needed to keep your day stress‑free.

  • Share arrival instructions — I make sure your wedding party knows exactly where to be and when.

  • Review transportation details — I confirm timing for shuttles, limos, or any travel arrangements.

  • Confirm your final guest count — I communicate your numbers to catering, rentals, and the venue.

  • Prepare vendor payments + gratuities — I help organize envelopes or digital payments so everything is ready to go.

  • Double‑check your emergency kit — I make sure we have all the essentials for any last‑minute surprises.

  • Touch base with you — We go over final questions, expectations, and anything you need to feel calm and confident.

  • Confirm ceremony details — Processional order, music cues, officiant timing — I make sure every moment is set.

  • Prepare all day‑of documents — Timelines, contact lists, floor plans — everything printed, organized, and ready.

Display of white high-heeled shoes, pearl jewelry, and accessories on a table with a white cloth and a beige parasol.

Complete Coordination Package

Total Investment: $2,500

This Package includes the following:

  • Budget Guidance — I help you build and manage a budget that fits your vision and keeps everything on track.

  • Vendor Sourcing — I research, recommend, and book trusted vendors who match your style, needs, and budget.

  • Contract Review — I look over contracts to make sure everything is clear, fair, and exactly what you expect.

  • Design & Styling — I work with you to create a beautiful, cohesive look for your day — from colors to décor.

  • Venue Selection Support — I help you compare venues, schedule tours, and choose the perfect space for your celebration.

  • Monthly Check‑Ins — I keep you on track with planning tasks, deadlines, and decisions so nothing feels overwhelming.

  • Vendor Communication — I handle all the back‑and‑forth with vendors throughout the entire planning process.

  • Timeline Creation — I build a detailed, personalized timeline that covers every moment of your wedding day.

  • Logistics Management — I coordinate deliveries, setup, transportation, and all behind‑the‑scenes details.

  • Rehearsal Coordination — I run your rehearsal and make sure everyone knows their roles and cues.

  • Full Day‑Of Coordination — I manage the entire wedding day so everything runs smoothly and stress‑free.

  • Décor Setup Oversight — I ensure every décor piece, floral arrangement, and rental is placed perfectly by your vendors.

  • Guest & Bridal Party Support — I guide your wedding party and help guests with questions or needs throughout the day.

  • Vendor Direction — I manage vendor arrivals, setup, transitions, and problem‑solving from start to finish.

  • Reception Flow Management — I cue entrances, toasts, dances, cake cutting, and every special moment.

  • Problem Solving — I quietly take care of any issues so you never feel the stress.

  • End‑of‑Night Coordination — I oversee cleanup, vendor load‑out, and make sure your personal items are packed safely.

  • Unlimited Support — I’m here for you every step of the way with answers, ideas, and reassurance.

*All packages are moldable to the client’s needs. For events, these packages may vary.

Get to know me

With five years of wedding and event planning experience — and as the former owner of The Venue at Wildwood — I’ve built my career around turning meaningful moments into beautifully organized celebrations. My eye for detail is at the center of everything I do, and creating unforgettable events isn’t just my job, it’s truly my passion in life. I’m supported by an amazing husband and our two beautiful girls, who inspire me every day to pour love, care, and intention into every couple and every event I’m trusted with.

A family of three standing in tall grass in a rural outdoor setting, with trees and rolling hills in the background. The father is holding a young girl on his shoulders, and the mother is standing beside them, smiling.

Client Feedback

A bride and groom celebrating at a wedding reception, pouring champagne into a tower of glasses. They are smiling and looking at each other, with a white wall and green foliage in the background.
A wedding couple with the groom in a blue suit and the bride in a white dress, standing outdoors under warm string lights during the evening.

“We just had our wedding on 10/25/2025 and everything went so smoothly. Victoria made this process so smoothly and honestly she made my Pinterest board come to life with this wedding it was truly a dream and mine and my husband’s happily ever after. For the past year Victoria had constantly communicated with us and ever met with us on various weekends when we were coming in from out of town! We had a little issue with our cake vendor and Victoria fixed that in a day and accommodated us with a different cake and also did our tasting with us! She truly goes above and beyond with her work. She even knew I loved White roses and got some for our wedding!! It was truly a dream working with her and I will probably always use her for our event needs. Victoria and her family are truly the most sweetest and best people to work with and I truly cannot thank them enough. My advice to anyone working with Victoria is to trust the process!!” - Cynthia

“This was the least stressful event of my life!!! Victoria will be as involved in the process as you need her to be and she gave me all I wanted and more. I sent her some photos and she made everything come to life. You will regret not booking her!” - Evelyn & Ivan

A group of people dressed in formal wedding attire posing outdoors in front of a white brick building. The bride wears a white gown, with others in black dresses or tuxedos, making peace signs and smiling.
A white, two-tiered cake with a textured icing design, placed on a glass cake stand, surrounded by flowers and greenery for decoration.

“Victoria was nothing short of AMAZING! From start to finish, she was communicative, thorough, and so accommodating. She took my baby-breath dreams and truly made them a reality. Even while pregnant, she gave me 110% and never made me feel like I was asking too much (even when I thought I might be getting on her nerves 😅). I was crashing out and she was calming me down and moving like the energizer bunny. I wish I had half her energy when I was pregnant. Only thing I hate is that I didn’t get any photos with just me and her. Smh.

Because of her, I knew my wedding was going to be everything I dreamed of—and it was! Victoria, girl, I love you down!” - LaKeisa

“What really made the experience exceptional was Victoria McMahan. She is not only an amazing planner and coordinator, but also the heart of the venue. From day one, she was organized, responsive, and genuinely invested in making our day perfect. Her attention to detail, professionalism, and kindness made the entire process stress-free and enjoyable.

Thanks to her and her wonderful family, our wedding day flowed seamlessly from start to finish. We couldn’t imagine a more perfect venue or a more dedicated coordinator. ❤️” - Cheyenne & Jermond

Tell me about your experience

Initiate a Project Consultation

Submit the inquiry form to get your wedding & event plans rolling! I am so excited to speak to you soon!